Faculty Hiring

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Roles, Responsibilities and Resources for Faculty

Who to contact	Service/Action
Department/Academic Analyst	Notifies SHARE HR Partner of incoming 7/1 Faculty via a ServiceNow Case. In the case, the information below should be included: Date the new Faculty will be in Berkeley, if known Faculty email address Faculty name Attach Faculty appointment letter or short Faculty form Creates new position number or updates vacant position number Request to change fte, supervisor, pay rate if the position is filled Funding changes associated to a position number Provides Faculty Administrative Handbook(link is external) to faculty after downloading a copy and making edits to customize to your department Supports HR Partner in ensuring the Faculty completes onboarding prior to 7/1, if possible, or before they receive their first pay (7/31) at latest.
SHARE HR Partner See HR Partner Contacts Here	Can respond to questions about: How to submit your appointment in service now Onboarding Employee’s paychecks Position numbers End dates Process terminations Guidance on damage payments Initiate overpayments and provide information on why overpayment occurred and gross amount was derived. Coordinate and process necessary visas associated with appointment Advise on health and welfare programs UCPath entries for all updates to employee’s HR records
UCPath Center(link is external)	Overpayment collection process and questions about overpayment letter totals or overpayment deductions, contact UCPath Center Stop payment and reissuance of checks Change of address requests via self service Direct Deposit Questions about paycheck deductions and taxes
Central Benefits Team	Healthcare Facilitator services Helps employees (and retirees) understand how their healthcare plan works, understand premium costs, plan comparisons and eligibility issues Handles benefits policy interpretation. Handles ACA interpretation and if it was applied correctly. To contact the P&C Benefits Team submit an inquiry via ServiceNow(link is external)
Berkeley International Office	Coordinates with HR Partner to issue visa to new Faculty.
Academic Personnel Office	If Faculty need to delay arrival, Dean’s office and APO need to be informed and approve